TRANSFER OF SA NAVY RESERVE MEMBERS TO NEW POST STRUCTURE

Advertising of Posts to the Naval Reserve

In accordance with the timeframe adopted for the implementation of SA Navy Administrative Instruction 08/04, all newly created posts Naval Reserve posts need to be advertised. Successful applicants will be transferred into posts commensurate with their respective ranks and profiles.

To prevent any misunderstanding or disappointment, all applicants must have the following minimum qualifications:

• Educational qualifications: Grade 12/Matric or equivalent.

• Military training: Military Training for Ratings Part 1 (MTR1), Part 2 (MTR2), Part 3 (MTR3) or Military Training for Officer (MTO) as per post/rank level requirement.

• Security clearance: Restricted or higher.

The closing date for applications from members is 29 October 2004. However, applications submitted after 29 October will be considered for posts still to be advertised and/or if members' personal circumstances prevented them from applying earlier.

Naval Reserve members can download the necessary application form from SANWeb, the SA Navy's Intranet Website. The SANWeb address is "http://sanweb.navy.mil.za:8080/navy/" and can be accessed at any DoD workstation that is connected to the DoD Wide Area Network.

A skills inventory form is available on SANWeb. The submission of the skills inventory form is only required for Naval Reserve members have not yet submitted a form. Members, who have not completed and submitted this form to the Reserve Management Centre (RMC), must submit the completed form with their application forms.

The completed forms can be forwarded to the RMC by fax (021 787 3460) or via a Naval Reserve unit. Applicants must indicate at least three preferences on the application form. Applicants who do not indicate preferences may be staffed in any post suitable to his/her qualifications, geographic location and SA Navy requirements.

The RMC, at the Fleet Human Resource Division, will finalise the selection of the Naval Reserve members to fill the advertised posts as soon as possible after the closing date. If a post cannot be filled, for whatever reason, it will remain vacant. This process is necessary to ensure that sufficient posts are available to meet the affirmative action targets set by the 2010 HR Plan.

As soon as the DoD Directorate Management Services has finalised the approval of the post structures, members will be informed in writing of their appointments and will be expected to complete a letter of acceptance. This does not preclude a member from requesting an alternate appointment if available and if required.

Principles to be Utilized during the Staffing Process

Applicants will be matched and staffed against appropriate posts commensurate with their personal profiles, taking into account their preferences.

The operational requirements of the SA Navy are paramount.

Commanding officers of Naval Reserve units must facilitate and support their members in applying for posts; and to ensure, within reasonable limits, that Naval Reserve members participate meaningfully and actively in their redeployment to suitable advertised posts.

The SA Navy values members of the Naval Reserve who are willing to devote themselves to service in the SA Navy. There will be opportunities to develop their individual skills and abilities, provided these are in line with the SA Navy's operational requirements. The transfer of Naval Reserve members is the process by which the career aspirations of the individual members are reconciled with the operational objectives of the SA Navy. Effective Naval Reserve management enables members to maximize their potential by availing themselves on a regular basis for opportunities, training and development.

Staffing Mechanism

Should it be deemed appropriate by Flag Officer Fleet (FOF) and Director Navy Reserves, a Staffing Board may be convened to reach staffing/transferring decisions. In this instance, the following is to be noted regarding the composition of the Staffing Board:

• Irrespective of the gender composition of the potential applicants, the Staffing Board shall have at least one female of equivalent rank to the other members of the Board.

• Irrespective of the racial composition of the potential applicants, the Staffing Boards shall endeavour to have at least one member from each of the designated racial categories as members of the Board. These members should, as far as possible, be of equivalent rank to the other members of the Board.

• The composition of the Staffing Board must be reflected in the minutes of proceedings.

The Staffing Board shall make recommendations on the suitability of members after considering only information based on valid methods, criteria or instruments for selection that are free from any bias or discrimination; the training, skills, competence and knowledge necessary to meet the inherent requirements of the post; the needs of the SA Navy for developing human resources; the input of representatives of the component where the post is located; and the SA Navy's affirmative action programme.

Postal Address and Telephone details for enquiries:

Fleet Command
Fleet Human Resources Division
(Reserve Management Centre)
Private Bag X1
Simon's Town
7995

Telephone: 021 787 3156/3453/3455/3469/5045
Facsimile: 021 787 3460